IAHIP - Application Timelines

1 Application Submission

This constitutes the submission of an application for Accreditation, Re-Accreditation, Supervision Accreditation and Supervision Re-Accreditation. The portal has been designed to manage all accreditation applications directed to IAHIP.

Once submitted, it will not be possible to amend the details entered. However, the team has the capability to revert the application status to 'in progress' allowing you to return to this stage.

Upon submission the team will start processing your application, we will verify the email address of the supervisor you have specified. This ensures synchronisation with the portal, providing your supervisor with access to review your application and respond to the questions outlined in the Supervisor Report or validate the information you have provided. This method eliminates the need for physical signatures on application forms, as supervisor identification is achieved through email verification. While IAHIP Supervisors are already integrated into the portal, Non-IAHIP Supervisors will need to undergo onboarding.

2 Supervisor Reports

When the team have verified your supervisor, they will receive an email asking them to complete a task on the portal. This is called an 'Action Task' and now they can access the portal and the action tasks section.

FAQ: Does my supervisor automatically get notified when I submit my application?
No. The Administration Team need to initiate the report to go to your Supervisor. The key link is the email built into the form, so we need to ensure that this lines up with your supervisor and that they have been onboarded onto the portal.

FAQ: Why can't my supervisor complete the report and email it in?
The portal is designed to allow your supervisor to review your application and submit their report all in one place. This removes the need to get a physical signature from your supervisor and is in line with our goal to improve efficiency and ensure we are GDPR-compliant.

3 Review Supervisor Reports

Upon completion of reports by each of your designated supervisors, you will receive a notification to review the report and confirm acceptance for it to be appended to your application.

This review will come in the form of an Action Task and you will receive an email notification. A new icon will appear on the left panel under 'Applications' with two arrows as shown below:

Click on 'Action Tasks' and you can proceed by clicking the name of the task you need to complete.

4 Final Submission

After all supervisors have finalised their reports, and you have reviewed each of them, the Administration Team will comprehensively assess the application. They will conduct initial checks to verify the accuracy of information, including insurance details, and ensure that the documents align with the declarations made.

FAQ: What happens if I notice a mistake in the application?
You can request to revert your application to 'In Progress' which will push it before the first stage outlined above. Each of your supervisors will subsequently get a new Action Task as they need to review and accept whatever changes were made to your application. The information already provided is not lost, though, they just need to review your changes and click proceed. We recommend reviewing your application fully before the submission point.

5 Review

This phase involves the committee's thorough examination of your entire application, assessing it against the criteria specified in the relevant bye-laws.

Comprising volunteers, the committee may take a few months to conclude this stage. If your application contains unclear information or requires additional details to assess your adherence to the criteria, the committee may request further clarification.

Any follow-up questions will be communicated through an Action Task, and you will receive notifications accordingly.

Once the committee has made a decision on your application, you will receive notification from the IAHIP Administration Team.

The decisions are:

Approved - This signifies that the committee is recommending you to the Governing Body for ratification.

Not Approved - This indicates that the committee has concluded that you do not meet the criteria outlined in the relevant bye-law. Information about appeals is accessible at the bottom of each pertinent Bye-Law and will also be communicated to you.